PPRS Prison Match™

Federal Sentencing and BOP Placement Specialist

As hard as you’ve tried, not all defendants are acquitted. Requesting the best prison placement for your client can be a proactive decision and PPRS Prison Matchis meant to aid your efforts in this process.

As attorneys you know the law; let us help in mitigating your clients Sentencing and BOP Placement.

PPRS Prison Matchconcentrates on Primary and Secondary Matching Components with the aspirational goal of providing:

  • The lowest sentence, along with
  • Best and accurate placement outcome options.

Judges determine the length of time a defendant is incarcerated.

  • When provided with a placement recommendation that follows;
    • USSC Variances and Guidelines along with
    • BOP Policy (P5100.08) (PSF) Chapter 4, Pages 5-13; and
    • (Security Level Placement) Chapter 5, Pages 12-13
    • Judges can feel confident in making an appropriate facility placement recommendation to the BOP for their consideration.             

PPRS Prison MatchFederal is meant solely to be used as a ‘mitigation aide’ in the sentencing and prison placement decision-making process. 

STEP
1
Create a ‘New Profile’ for each Client (Defendant).
  • Based on USSC and BOP Guidelines and Policies.
  • An online intake document similar to your own physician’s history that we all are used to:
    1. Which anyone (with attorney assistance) can fill out,
    2. Eases your judge’s concerns regarding accepting the placement recommendation,
    3.  Makes a specific placement referral request to the BOP more of a reality.
    4. Is available for you to REVIEW with your client until you are BOTH completely satisfied.
  • Presented in a ‘court-ready’ format, providing placement matches for your client that contain pertinent USSC and BOP related documentation.
STEP
2
Complete their ‘Medical’ and Mental Healthcare History for continuity of care along with verifying ‘medication availability’ *

PPRS Prison Match incorporates these data points; 

  • Medical and Mental Healthcare Needs through the BOP CARE LEVELS I-IV Structure
  • Medication availability (there’s approximately 3000) falls into 3 tiers, all embedded into the software:
    1. On Formulary; currently available. 
    2. Non-Formulary; these require a lengthy preauthorization process.
    3. Last; the medication is just not available. While similar medications may be substituted, how is their efficacy verified?
  • Should your client need a medical and/or psychiatric evaluation, but to date has had none, now is the time to get this done.
Review for accuracy
  • Verify that ‘all’ of the required documents are attached: 
    • Making 2 copies of everything is recommended: one for the PSR (and BOP) and the second for you and your family’s records.
      • All physician contact information. All medical office notes, surgery reports, blood tests, and X-Ray – CT, MRI Reports in paper and CD format.
      • Medication Prescriptions.
      • Perscriptions for all medical devices: CPAP, BiPAP, eyeglasses, orthotics, prosthetics, diabetic shoes, wheelchairs, cane, etc.
      • Any diplomas:
        • Highest education level completed
        • Professional Diploma
        • Military Level at discharge
        • Trade or Occupational Certification(s)
Intake Documentation Summary:

Step 1: The defendant’s personal information.

Step 2: Your client’s medical and mental healthcare requirements.

Step 3: Your client’s criminal history.

STEP
3
Step 3: PPRS Prison Match™  ‘Security’, is to be completed by the legal team:
  • Sentencing; per USSC Guidelines

  • BOP Prison Security Level Implementation
    • (Program Statement P5100.08, Chapter 4 (PSF): Pages 5-13 and Chapter 5 (Security Level): Pages 12-13
    • P5100.08, CN-I, 9/4/2019 Inmate Security Designation and Custody Classification Per First Step Act [P5100.08 9-12-06
    • The BOP shall designate the place of the prisoner’s imprisonment subject to:
      • bed availability
      • security designation 
      • programmatic needs (Psychology Tx, Life Skills, UNICOR & Ed.)
      • mental and medical healthcare (CARE LEVELS I-IV) needs 
      • any request made by the prisoner related to:
        • faith-based needs
        • recommendations of the sentencing court
        • other BOP security issues: Management Variables, Public Safety Factors (PSF)
        • Lastly, as close to the extent practicable to a facility within 500 driving miles of the defendant’s legal residence.

Upon completion:

Several prison placement options will be presented for your review based on steps 1, 2, and 3.

Choosing a facility:

Together with your client, you’re able to review the best placement options.

Note: The BOP makes an ‘aspirational’ effort (~74% of the time) to implement the court’s placement request, but they are not obligated to do so.

STEP
4
Review – Prison Match options, (the existence of extenuating circumstances may affect final placement).
  • Primary Matching makes up most of the placement process.
    1. Individual medical and mental healthcare needs
      • Medication Requirements,
      • Supported with medical records
    2. Security requirements
  • Secondary Matching
    1. Accepting Responsibility
      • Be remorseful for your victim’s pain and loss.
      • How you got there.
      • What you’ll do to change your behavior going forward.
    2. Drugs Involved
      • How this changed your life
      • Your desire to make a positive change for yourself and your family.
      • Be repentant while offering nor excuses speaking from the heart.
      • Supervision in Lieu of Detention or Treatment in Lieu of Prosecution – Evidenced Based, Diversion Sentencing – Chapter 7.
    3. FPC v. a Satellite Camp; there are significant differences.
    4. Could a Public Safety Factor (PSF: Chapter 4, pages 5-13) warrant a reduced security level?
    5. Physician medical records to document all medications, medical devices (CPAP, BiPAP, Wheel Chair, Crutches, Orthotics, Prosthetics, Eye Glasses)
    6. Is a special diet requested?
      • Whether religious (Kosher) or
      • Allergies: all need to be documented in the PSR. 
    7. RDAP: Eligible v. Not Eligible
      • Prescription or Over The Counter (OTC)
      • Alcohol 
      • Did the offense occur within the 12 months before the arrest?
      • RDAP Locations
Deciding to make a placement request;
STEP
5
Printing your client’s court-ready Placement Request Packet

The Presentence Report and facility placement options are displayed for your review.

When making your client’s prison placement request: 

  • How Federal Prisoners are Placed, by Alicia Vasquez and Todd Bussert.
    • Prison facility placement recommendations are usually outlined in the judgment and commitment order’s imprisonment section.
  • In recommending a facility placement, it’s helpful to provide a reason, for example:
    • To facilitate regular family visitation, or
    • To permit participation in the [Blank] vocational program, or UNICOR Program.
  • BOP data shows that the bureau complies with 74%  of judicial recommendations, wholly or in part according to an analysis of the DSCC published in Criminal Justice Magazine in 2016.

(Slide credit: USSC)

The Presentence Interview (PSI)
  • Be honest and forthcoming during the PSI with probation. If possible it may be helpful for the defendant to write their personal narrative to be given to probation before the PSI.
Self or Voluntary Surrender
  • The legal team should be in contact with the Marshalls Service to confirm the:
    • Date,
    • Time and
    • Final designation location
  • Verification that the designated prisons Inmate Systems Management Dept. Records Office has received your client’s:
    • PSR/PSI
    • Judgment and Commitment Order (J&C)
    • Relevant U.S. Marshalls Documentation
  • Should these documents have not yet arrived at the designated facility, this could result in an unanticipated stay in Solitary Confinement or The Special Housing Unit (The SHU or Hole)
    • As this can be a very traumatic event, a little proactive planning can be crucial.
  • Allowed Personal Property (P5580.14(Page 14)
    • Plain wedding band
    • Females: Plain earrings (Valued< $100)
    • Orthopedic or Medical Devices, eyeglasses (with physician prescriptions)
    • Legal Documents
    • Social Security Card
    • Drivers License or Passport
    • Religious Items – Approved by Warden
    • $360 in cash
    • 4-6 week supply of prescription, better if there is too much.

While the Bureau of Prison (BOP) is not obligated to follow the courts recommendation, PPRS Prison Match™ has used the BOP’s own documentation with the hope of increasing the chances of its granting the court’s placement recommendations.

When finished, the legal team will have: 

  • A multi-sheet PSR Addendum that’s court ready.
  • Immediate access to choose the best and appropriate prison facility, to request a qualified placement request based on USSC and BOP Policies and Guidelines.
  • A personalized client PSR that references educational and occupational or trades training facility-specific locations that are matched with your client’s interests, thereby reducing recidivism.

*There is no guaranteed implied or otherwise of final prison placement, medical and/or medication availability, or program enrollment. As the BOP has the final say on ‘All Inmate Issues’, once incarcerated placement and program enrollment may vary.

In addition to the defense teams’ insight as to their background and defense strategy, PPRS Prison Match  is meant to be used solely as a ‘mitigation aide‘ in the sentencing and prison placement decision-making process.