PPRS Prison Match™
Federal PSR/Sentencing Preparation Software
As hard as you’ve tried, not all defendants are acquitted. Requesting the best prison placement for your client can be a proactive decision, and PPRS Prison Match™ is meant to aid your efforts in the sentencing and prison recommendation process.
PPRS Prison Match™ concentrates on Primary and Secondary Matching Components; providing the lowest sentence, along with best and accurate prison placement options.
Judges determine the length of time a defendant is incarcerated. When provided with a prison placement recommendation that follows USSC Variances and Guidelines along with BOP Policy Statement P5100.08 (Chapter 4 Pages 5-13 and Chapter 5 Pages 12-13), the judge can feel confident to make an appropriate prison placement recommendation to the Federal Bureau of Prisons for their consideration.
PPRS Prison Match™ – Federal *
Create a ‘New Profile’ for each Client (Defendant)
Complete their ‘Medical’ and Mental Healthcare History for continuity of care along with verifying ‘medication availability’ *
Simple and easy to fill out, its similar to your own doctor’s intake form.
CARE LEVEL I-IV
- Provides for your client’s medical and mental healthcare needs (including Individual and Group Psychology Counseling Services).
- Check for specific medication availability.
- Should your client need a medical and/or psychiatric (or psychological) evaluation and to date has had none, now is the time to get this done.
- Review for accuracy.
- Verify that ‘all’ of these documentation requests are attached:
- All physician(s) contact information.
- Office notes and surgery reports, blood tests, radiologic (ie: X-Rays, CT and MRI reports in both paper and CD format).
- Documentation for all medical devices (ie: CPAP, eyeglasses, orthotic and prosthetic’s, wheelchairs; etc).
- Include all related documents including diploma’s where applicable.
- Highest education level
- Military Career
- Trade or Occupation Certification
- Professional License
Step 1: Gathers the defendant’s personal information.
Step 2: Emphasizes your client’s medical and mental health needs.
Step 3: Next – Your Clients Criminal History.
Complete PPRS Prison Match™ ‘Security’ Section *
Completed by the legal team:
Upon completion, several prison placement options will be presented for your review, based on steps 1, 2 and 3.
Together with your client, you can now begin the process of choosing a facility to provide the best placement recommendation options for them.
Note: The BOP makes an ‘aspirational’ effort to follow the court’s placement request, they are not obligated to do so.
Review – ‘Match Prison‘ Options
- Primary Matching Components (without the existence of ‘extenuating circumstances’), makes up most of the placement process.
- Individual medical and mental healthcare needs along with medication requirements, all supported with medical record documentation.
- Security requirements.
- Secondary Matching Components:
- Accepting Responsibility:
- Be remorseful for your victim’s pain and loss.
- Explain what in your life’s history brought them to this moment, and how they will change your behavior going forward.
- If drugs were involved – how this has changed your life and your desire to make a positive change for yourself and your family.
- Offering no excuses, while being repentant for your actions.
- It’s best if the defendant can speak from their heart at the hearing.
- If applicable, support your client’s interests in:
- Pursuing higher education (college)
- Learning an occupation or trade (ie: Veterinary assistant, apprenticeship (ie: welder or HVAC technician)
- Training service guide dogs (Catholic University Law Review, 6-30-2017).
- FPC v. a Satellite Camp—there are significant differences.
- Would your client’s Public Safety Factor (PSF, Chapter 4, page 13) support a reduced security level?
- Prosthetics, medications, and medical devices: bring with you (if you are self-surrendering), along with all physician’s orders.
- Is a special diet required?
- Whether religious (for example- Kosher), allergy or medical; appropriate and relevant supporting documentation should be included in their PSR.
- Testimonial letters and or videos.
- Background on parents and siblings including remarkable medical familial histories.
- RDAP: Eligible v Not Eligible
- Detail the defendant’s history of ‘any’ substance abuse
- Including prescription and/or nonprescription drugs
- RDAP Eligible if the event occurred within the last year that adversely affected their day to day activities.
- 2.5.8. RDAP Program Admission. § 550.53(c) (2)- Documentation
- To support a substance use disorder within the 12-month period before the inmate’s arrest on his or her current offense.
- From a probation officer, parole officer, social service professional, etc., who has information that verifies the inmate’s problem with substance(s) within the 12-month period before the inmate’s arrest on his or her current offense.
- From a substance abuse treatment provider or medical provider who diagnosed and treated the inmate for a substance abuse disorder within the 12-month period before the inmate’s arrest on his or her current offense.
- Multiple convictions (two or more) for driving under the influence (DUI) or driving while intoxicated (DWI) in the 5 years prior to his or her most recent arrest.
- 2018, ’87’ RDAP Locations.
- Document, Document, Document
- Mental Health
- History of mental or emotional problems with treatment and/or medications
- If there is history without treatment; a mental health evaluation at this time may be prudent.
- Provide diplomas/Licenses that verify:
- The highest level of education achieved
- Vocational skills
- Professional degree
- Include your client’s current and past employment history for the last 10 years.
- Any other documentation that the legal defense team recommends.
Advice from Alan Ellis article: What Federal Judges want to know.
Upon completion, the legal team now has the option to decide what information (including medical) to include, or not include in their clients PSR.
Printing your clients PPRS Prison Match™ – Court Ready Placement Request Packet
The Presentence Report and facility placement options are displayed for your review.
- As part of our security process, we’ve:
- Omitted your client’s critical sensitive details from our secure servers.
- Following your download, enter your client’s personally identifying information (e.g.; social security number, date of birth, last name, etc).
- This can be done by either exporting the pdf into a word document or editing it in its current pdf format.
- Preparing your clients prison placement request;
How Federal Prisoners are placed: by Alicia Vasquez and Todd Bussert. ‘Prison facility placement recommendations are usually set forth in the judgment and commitment order’s imprisonment section, read below.‘
Bureau of Prison data shows the bureau complies with 74% of judicial recommendations, wholly or in part, according to an analysis of the DSCC published in Criminal Justice Magazine in 2016.
(Slide credit: USSC)
If required, the Courts Statement of Reasons can be used to correct errors in the final PSR by Alan Ellis, Statement Of Reasons Trumps Erroneous Presentence Report 9-28-17.
The Presentence Interview (PSI)
- Be honest and forthcoming during the PSI with probation, and reverify that all current supporting and relevant documentation is detailed in their PSR.
Self or Voluntary Surrender
- The legal team should be in contact with the Marshall’s Service to confirm the date, time and final designation location.
- Verify that the designated prisons Inmate Systems Management Department (records office) has received your clients PSR/PSI, Judgement and Commitment (J&C) Order along with relevant U.S. Marshals documents.
- Should these documents have not yet arrived at the designated facility – the new inmate may have to spend an extended length of time in Solitary Confinement (The SHU [Special Housing Unit] or the Hole)
- As this can be very traumatic, a little proactive planning can be beneficial.
- What to bring per Program Statement 5580.08 (page 14)
- Plain wedding band (no stones or intricate markings).
- Earrings for females only (no stones) with a declared value of less than $100.
- Medical or orthopedic devices (with medical prescriptions/documentation), all to be physically brought in hand with the defendant.
- Legal documents
- Social Security card and other forms of identification (driver’s license, passport, etc.) to be retained in the Inmate Central File until the inmate’s release.
- Religious items approved by the Warden as long as they do not present a threat to the security of the institution (religious medallions and chains must have a declared value of less than $100, male or female).
- Prescription glasses (with written prescription).
- Bring no more than $360 in cash.
- Bring a 4-6 week supply of prescription medications.
Recognizing that the Bureau of Prison (BOP) is not obligated to follow the courts recommendation, PPRS Prison Match™ has used the BOP’s own documentation with the hope of increasing the chances of its granting the court’s placement recommendations.
When finished, the legal team will have:
- A multi-sheet PSR Addendum that’s court-ready.
- Immediate access to choose the best and appropriate prison facilities in order to request a qualified placement request based on USSC and BOP Guidelines.
- Personalized client PSR that references any educational or trade training facility that is matched with your client’s interests (reducing recidivism).
* There is no guarantee implied or otherwise of final prison placement, medical, medication availability or program enrollment – once incarcerated results and placement may vary.
As BOP policies change, a review of P5100.08 ,9/12/2006, or more current BOP Policy’s are recommended. Extenuating client or BOP circumstances may also adversely affect our results.
In addition to the defense teams’ insight as to their client’s background and defense strategy, PPRS Prison Match™ is meant solely to be used as an ‘aide’ in the sentencing and prison placement decision-making process.
The BOP Official PSR is in part a more comprehensive criminal history intake document.